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Circulation Services Section
Bylaws

Article I: Name

• The name of this organization shall be LACONI CSS (Library Administrators Conference of Northern Illinois Circulation Services Section).

Article II: Purpose

• The purpose of the Circulation Services Section shall be to provide an opportunity to network.
• Networking will allow the sharing of experiences, discussion of problems and consideration of solutions.
• The Circulation Services Section will promote continuing education and cooperation through topics of Circulation Services Section current interest.

Article III: Membership

Section One:

• Membership in LACONI is by institution. Circulation Services Section Members and their staff may attend meetings of the Circulation Services Section.
• Personal memberships are also available.

Section Two:

• The geographic area served by LACONI includes the following library systems:  Chicago Public Library, Dupage Library System (DLS), Metropolitan Library System (MLS), North Suburban Library System (NSLS), and Prairie Area Library System (PALS).

Section Three:

• Fees for membership are set by the LACONI Administrators section.
• No pro-rated memberships are allowed.

Article IV: Meeting
 
Section One:

• Meetings of LACONI Circulation Services Section are scheduled on a Thursday in the Spring and Fall, avoiding possible scheduling conflicts.
•  These meeting dates may be changed by a simple majority vote of the LACONI Circulation Services Section Advisory Board.

Section Two:

• Meetings of the Advisory Board will be called by the President as deemed necessary.

Article V: Officers
 
Section One:

• The officers of the Circulation Services Section will be President, Vice-President/President Elect, Secretary, Treasurer, and Past President.

Section Two:

• The term of office for the President is one year commencing at the end of the spring meeting.
• The term of office for the Vice-President/President Elect is one year commencing at the end of the spring meeting.
• The term of office for the Secretary is two years, commencing at the end of the spring meeting of odd numbered years.
•  The term of office for Treasurer is two years, commencing at the end of the spring meeting of even numbered years.
• The term of office for Past President is one year, commencing at the end of the spring meeting.

Section Three:

• No officer except the Treasurer may serve more than two consecutive terms in the same office.

Article VI: Duties of Officers

Section One:

President:

• Acts as a liaison to the LACONI Administrators Section.
• Chairs the Advisory Board.
• Works with the Program Planning Committee to develop programs.
• Presides at the business portion of the Membership meetings.
• Serves on the Nomination and Election Committee.

Section Two:

Vice-President/President Elect:

• Serves on the Advisory Board.
• Chairs the Program Planning Committee.
• Presides at the Program portion of the Membership meeting.
• Serves on the Nomination and Election Committee.
• At the end of term, becomes President of LACONI Circulation Services Section.

Section Three:

Secretary:

• Records minutes of business meetings.
• Prepares registration information for programs.
• Keeps membership list.
• Handles correspondence.
• Serves on and records actions of the Advisory Board.
• Serves on Program Planning Committee
• Serves on Nomination and Election Committee.
• Prepares reports upon request.

Section Four:

Treasurer:

• Prepares Treasurer's Report.
• Handles financial transactions.
• Serves on the Advisory Board.
• Serves on Program Planning Committee.
• Serves on Nomination and Election Committee.

Section Five:

Past President

• Serves on the Advisory Board.
• Assists the historian/archivist.
• Serves on Program Planning Committee.

Article VII: Advisory Board

Section One:

Membership:

• The Advisory Board of the LACONI Circulation Services Section will consist of the President, Vice-President/President Elect, Secretary, Treasurer and the Past President plus a representative from each of the library systems that make up the LACONI Circulation Services Section.

Section Two:

Term of Office:

• The Officers of the Advisory Board will serve their mandated terms.
• The Library System Representatives will serve a term of two years.
• No representative will serve more than three consecutive terms.

Section Three:

Voting:

• A simple majority of the voting members of the Advisory Board constitutes a quorum.
• Approval of actions and decisions requires a simple majority vote of the quorum.

Section Four:

Attendance:

• Advisory Board meetings are open meetings.
• If any member of the Advisory Board fails to attend meetings and fails to communicate with the Board or Membership, the Board will request the member to resign.
• The President may or may not appoint a replacement to fill the remainder of the term (See Article VIII: Section three).

Section Five:

Committees

Committee Chairpersons are appointed by the President (except for Program Committee) from members of the Advisory Board. All Board Members will serve on a committee.

• Nomination and Election Committee
• Program Committee
• Refreshments and Luncheon Committee
• Audit Committee
• By-Laws Committee
• Others as needed.

Any member of LACONI Circulation Services Section may serve on a committee.

Section Six:

Conduct of Meetings:

• The President shall conduct meetings of the Advisory Board and the business part of the Membership meetings.
• The Vice-President/President Elect will function in the absence of the President and preside at all programs of the Membership meeting.

 

Article VIII: Elections

Section One:

Candidates:

• Advisory Board candidates must be selected from members of the LACONI Circulation Services Section.

 
Section Two:

Ballots:

• The Nomination slate will be announced at the business portion of the spring meeting.
• The election will be held at the spring meeting.
• The results will be announced at the spring business meeting.

 

Section Three:

Board Vacancy:

• In case of a Board vacancy, the President may or may not appoint a replacement to fill the remainder of the term, subject to Board approval.

Article IX: Voting

• Each member Library or Personal member of the LACONI Circulation Services Section will have one vote on questions brought to the membership meeting by the Advisory Board.
•  All questions will be decided by majority vote.

Article X: Finances

Section One:

Banking:

• The monies of the LACONI Circulation Services Section are deposited in a bank convenient for the Treasurer.

Section Two:

Treasurer's Responsibility:

• The Treasurer will issue payment, collect dues and funds in accordance with the decisions of the Advisory Board and be available to assist the Audit Committee.

 

Section Three:

Audit:

• The books are to be audited annually by the Audit Committee.
• The Audit Report will be presented at the Fall Board meeting.

Article XI: Adoption and Agreement

• The By-laws Committee will perform annual reviews of the By-laws.
•  Recommendations will be brought to the Advisory Board. Proposed amendments to the By-laws must be submitted in writing to the Advisory Board for consideration and discussion.
• The Advisory Board will vote on any proposal and present their results to the membership at the spring meeting.

 

By-laws adopted on April 6, 2001; adapted in May 2005; April 24,2008